You’ve heard about the many benefits of an automated print system. They’re said to save time and money, allow companies to focus on their core businesses and even eliminate paper waste. But how would you implement a print application in your company? Here are some tips.
One obvious place to begin is with your desktop printers. Use your printer to print out manuals, schedules and reminders. For example, if you have a customer meeting, you’ll want to have the person print out the date, time and location so everyone will be aware of what needs to happen.
A good place to integrate your printer is in your company network. This will save printing costs, especially if you decide to go the all-in-one approach. For instance, you can set up all your printers to automatically print to one printer. Then, print a fax from any machine available. When someone calls you, tell them to pick up the fax at one of your branches.
An even simpler way is to set up all your printers to send you a text message or email when a new document is printed. Or, use a print scheduler to set up recurring print events. For instance, set up a print event for the last week of every month. Each time a document is printed, tell your staff members what day the event is and when. It’s a great way to get more done with less work!
Another option for automation is software. Many computer manufacturers make software that can be integrated into your printer system. Some examples include AutoCAD, Microsoft Word and Photoshop. With software, there are fewer chances for human error because everything is computer-generated. And, once the software is installed, you can automate print tasks with minimal supervision.
Whether you decide to automate print or use one of the other options, it’s always good to have some options available. If you’re stuck and frustrated with print jobs in the past, consider the advantages of automation. No longer will you have to print 100 pages to share with your boss! You’ll simply hand your work off to someone else. And, while you’re at it, why not take a course on how to improve your job performance!
As you work through your career, you’ll likely need to print documents from time to time. But, don’t let this burden you too heavily. Hand off the task to someone else who can do it quickly. While you’re at it, also learn about the features of the new software you’re using.
There are numerous advantages to automation. One of the biggest is the fact that you don’t have to be physically present when printing. This means more productivity can be had, especially if the software you’re using supports it. It also means saving money. You may even find that it eliminates your need for multiple print companies! These auctions, via sites such as post grid are also available online.